Strategic Plan - 2003/2007

Executive Summary

The St. Mary School strategic plan, for 2003-2007, has been compiled. The process has taken one year to complete and involved many people. Three different surveys were given to our parents, the Catholic identity survey, diocesan survey, and school survey. Our school survey was given to some parishioners without children in the school as well. A planning committee was formed and they worked closely with the school board, Fr. Paul O'Connell and Mrs. Gannon during this process.

One of our most important assets was affirmed on all three surveys, our Catholic identity. Our Catholic identity will always be at the forefront of any decision-making. Prayer is an integral part of our discernment process for both current issues and for those that involve our future. Be assured that Jesus is the reason we are present at this school. We will bring His words and be His example to those who come in contact with us along our journey of life.

Another important asset is our faculty and staff. The success of your children’s education is connected to our dedicated faculty and staff. We are committed to the development and retention of our teachers. Each component of our plan will assist our teachers in the growth of their spirituality, improve their working environment, and help them reach their professional goals.

The key components of this strategic plan are as follows:

Development

  • Provide alternative means to defray rising costs of catholic education.
  • Allow for the formation of a Development Committee to drive and provide focus with this crucial activity.
  • Areas of interest include Alumni, company match programs, endowments, grants, etc.

Diversity

  • Incorporate this into the fabric of our school culture.
  • Ensure staff provides understanding and lead by example.
  • Incorporate into curriculum, as appropriate.

Facilities

  • Introduce a wireless lab using the most up-to-date technology.
  • Expand current library facilities through the development of a media center.
  • Evaluate existing facilities to ensure maximum utilization of existing school floor plan.
  • Work with wider parish community on potential projects whose scale is beyond that of the school alone.

Catholic Identity

  • Increase visibility and awareness of school population among parishioners through involvement in parish activities.

Enrollment

  • Ensure all classes are filled through the active promotion of the school within the local community.

Extra Curricular

  • Identify the appropriate activities to service extra curricular needs.
  • Evaluate the facilities and resources required.

Governance

  • Ensure the continued close ties already developed between school and parish.
  • Evaluate the feasibility of extending school support structures to include such positions as Counselor, Development Director and Athletic Director.

Public Relations & Recruitment

  • Ensure school is promoted as positive contributor to local community.
  • Evaluate the use of cable TV and other forms of media to increase school exposure.
  • Further develop alumni contact with formation of Alumni Committee.

Curriculum

  • Review all aspects of the current curriculum every 7 years to ensure that appropriate materials and time-based content are available to teachers and students. Currently we are reviewing the World Language curriculum and Religion curriculum.

During this process our school mission remained the focus of an incredible, hard working group of people to who we give our thanks. We are all working in the same vineyard, together let us enjoy the fruits of our labor.

School Board Members Planning Committee Members
Dot Henry – Chair Kris McGuinn
Tricia Kelly – Planning Committee Chair Christina Preskenis
Kathleen Buckley John Ruggieri
Paul Cournoyer William Sex
Maura Egan Mary Beth Vilandre
Jack Evans
Erik Johnson
Anne Keegan
Joanne Gannon
Fr. Paul O'Connell

Strategic Plan Area: Catholic Identity

Goal 1: Increase involvement in Sunday Liturgy and increase visibility and awareness of the school population to the parishioners.

Objectives Timeline Oversee Budget Comments
Present this goal to faculty at faculty meeting. September 2003 Religion coordinator/teacher 0.00  
Religion Coordinator to meet with Fr. Paul and or Liturgy Committee to discuss logistics of having school Masses on the weekend with parish 2003-04 Community service co-ordinator 0 Liturgy Committee, parents of each grade, teachers of each grade and religion teacher to plan for Mass. All students in the grade to attend the grade level Mass with their family; in school uniform; and take part in the ministries as servers, readers and other..
Students and families to assist in hospitality after the Mass 2003-04 Community service co-ordinator and Sunday Coffee co-ordinator 0 Parents’ Assoc. Pres. to coordinate hospitality with Sunday coffee people
Monthly School Mass to vary from First Fridays in order to celebrate saints feast days and each holy day. 2003-04 Administrative team, Fr. Paul, and Fr. Dennis 0  

Strategic Plan Area: Development

Goal 1: Create an Annual Campaign.

Objectives Timeline Oversee Budget Comments
Identify most pressing needs facing St. Mary school and develop an Annual Campaign to address this need

(Media Center, admin. Office, gymnasium…)

2003 -Annually Principal, Pastor, and

Development Committee

approx. $2000.00 Consider possibility of hiring professional group to maximize campaign. Expand campaign beyond school and parish community to alumni,
        friends of St. Mary School, and local businesses.

If parish has plans for their own Annual Campaign, this would

        have significant impact on the scope and timing of any proposed school campaign.

Goal 2. Expand Endowment Program at St. Mary School.

Objectives Timeline Oversee Budget Comments
Add to present endowment to

increase the principal to

generate a consistent yearly

income.

2003-2008 Principal, Pastor, and Development Committee $500.00 Yearly income could be used for tuition assistance, operating budget, and special capital projects.

 

Existence of present endowment should be publicized and promoted to school and parish community. 2003-2008 Development Committee 0  

Goal 3: Create a formal Development Office at St. Mary School

Objectives Timeline Oversee Budget Comments
Identify and recruit a parent volunteer who has experience in Development to lead new position. 2003-04 Principal, Pastor, and

School Board.

  Parent volunteer should have significant experience in Development as well as time needed to establish new office/committee.
Coordinate the various aspects of development to support St. Mary School 2003-08 Principal, Pastor, School

Board, Development Committee

  Grant Funding

Endowment

Annual Campaign

Alumni Development Company Match Corporate Sponsorship

Create a systematic and organized approach to development 2003-08 Principal, Pastor, School Board,

Development

Committee

Approx.

$2,500.00

Special Gift/Bequest

Position may start as a volunteer position. If Development Office can generate significant yearly revenue, this could become a salaried position.

Goal Four: Expand and develop St. Mary School Alumni Association

Objectives Timeline Oversee Budget Comments
Expand and update present database. 2003-2008 Alumni Committee and Development Committee $1200 Possibly open web site to communicate two ways so information can flow to us as well as go out from our school.
Expand Alumni newsletter and web site to improve communication with alumni 2004-05 Alumni Committee and Development Committee $500.00 Improved communication may lead to an increase in participation from our alumni in future events and fundraising activities
Develop annual fundraising function 2004-2008 Alumni Committee and Development Committee SMPA budget will support set up to begin initiative Collaborate with Parents’ Association on annual event. Revenue generated through annual event will eventually offset expenses of Association and begin to generate consistent financial support for the school.
        Create a way for our alumni, family, and friends of St. Mary School to help support the educational needs of our present students.

Strategic Plan Area: Enrollment

Goal 1: To promote St. Mary School to the local community and to enhance enrollment.

Objectives Timeline Oversee Budget Comments
to create a new sign/banner promoting enrollment during application time

 

2004 Open House Administration and Fr. Paul $500.00 Advertise the openings
Investigate cost and style of two new school signs

 

 

 

2003-2004 Administration and Fr. Paul 0 Type of sign will determine cost
Purchase signs and place them in a visible location in the back and front of the school. 2004-05 Administration and Fr. Paul $1000.00  
Promote the school outside of Shrewsbury at enrollment time 2004-05 School Board/SMPA/ and school families $50.00 Visit area churches or insert info in bulletins
Examine and discuss empty seats. What do we do with open seats? Create a policy. 2005-06 School Board 0 Connects to Faith and Finance Video

Strategic Plan Area: Extra-Curricular

Goal 1: To determine the interests of the student body for additional extra curricular activities.

Objectives Timeline Oversee Budget Comments
Develop a survey for the students and parents, including asking to participate and teach a session 2003-04 Planning Committee 0  
Survey teachers to gather skills and willingness to offer a class 2003-04 Planning Committee 0  
Frame the possibilities from the survey results to organize, space needs, fees, materials, staffing… 2004-05 Planning Committee 0  
To gain approval of the School Board and Principal to sanction activities 2005-06 Planning Committee 0  
Implement approved activities 2005-06 Coordinator/principal/

School board

? Cost not investigated yet.

Goal 2: To determine the ability to house the activities chosen from the first goal.

Objectives Timeline Oversee Budget Comments
To understand the needs of the chosen activities 2004-05 Planning Committee/School Board 0  
To research the availability of space to house these activities 2004-05 Planning Committee/ School Board 0  

Goal 3: To assign volunteers to the tasks necessary to initiate the new activities for the fall of 2003.

Objectives Timeline Oversee Budget Comments
Determine coordinators for each activity 2005-06 Planning Committee Principal 0  
Establish the volunteers 2005-06 Coordinator of activities 0  
Create a syllabus for the year for each activity 2005-06 Coordinator/ Principal/ 0  
To obtain CORI verification for all volunteers and coordinators 2005-06 Coordinator/Principal/ 0  

Strategic Plan Area: Facility

Goal 1: To develop a blueprint to achieve the maximum utilization of space within the existing school floor plan.

Objectives Timeline Oversee Budget Comments
Plan for a new space for the media center 2003-04 Media Committee 0 Research other media centers in the area schools. Include furniture needs in plan.
Create an architectural design from plans 2003-04 Fr. Paul, Administration and media committee $1000  
Construction to create the new media center 2004-05

to open fall 2005

Fr. Paul, Administration and media committee $40,000 Cost not investigated yet.
Brainstorm and Identify what improvements are needed or could be added within the existing structure. 2003-04 Erik, school board 0  
Carry out an architectural evaluation of the school floor and structural plan 2004-05 Fr. Paul, School Board $5000  
Identify the costs associated with the proposed changes 2005-06 finance

school board

architect and/or contractor

? Cost not investigated yet
Develop an implementation plan in conjunction with other goals 2006-07 School Board 0  
Define what is needed to keep competitive from an enrollment and quality of education standard 2007-08 School Board 0  

Goal 2: Develop a plan to update the existing facility to keep competitive with both private and public education facilities in the area.

Objectives Timeline Oversee Budget Comments
Understand what is needed under the confines of local regulations and then develop a plan to accommodate our needs On-going during planning and construction School Board/ Parish building committee 0  
Consult with parish committee and collaborate with them to see what are the joint needs On-going during planning stages School Board/ Parish Staff and other ministries effected 0  
Define what is needed to keep competitive from an enrollment and quality of education standard 2006-07 School Board/ Principal/ 0 Consult accreditation standards

Strategic Plan Area: Governance

Goal 1: Improve communication and relationship between the school and the parish

Objectives Timeline Oversee Budget Comments
Two Grades sponsor a Mass 2003-04 Faculty, Parents 0 -strongly encourage students to participate in Mass

-May include service project as well

Continue to be part of the ministry weekend On-going Administration, faculty, and families 0  
Formulate additional ways to communicate school happenings to larger parish 2004-05 School Board 0  

Goal 2: Build an extended support system for administration team to include a counselor, development director, and athletic director

Objectives Timeline Oversee Budget Comments
Create additional part time positions

Development Director

2004-05 Principal/

School Board

15,000  
Counselor 2005-2007 Principal/

School Board

15,000  
Athletic Director 2007-2008 Principal/

School Board

15,000  

Strategic Plan Area: Public Relations & Recruitment

Goal 1: Make brochures more available

Objectives Timeline Oversee Budget Comments
Update brochure including mission statement 2003-04 Principal & Asst. Principal   Revise content to reflect changes that have occurred since last printing. * Available by Catholic Schools Week 2004.
Print new brochures 2003-04 Assistant Principal/

Middle school teachers

$300.00 Include info about sports, after school program, Alumni Assoc., other
Request permission from other parishes to display brochures in their churches or other suitable locations. 2003-04 Public Relations from Parents’ Association    
Distribute brochures on an annual basis 2004-2008 Public relations from parents’ association    

Goal 2: Explore the possibility of using cable TV & other media to increase school exposure

Objectives Timeline Oversee Budget Comments
Showcase academic events, science fair, class projects, May procession, sports, other... 2003-04 Volunteer- Technologist & Students ~Video Camera

~Mthly payment for Cable hook- up

~Digital Camera

$700.00

 
Create a Cable TV Student Club to train students to record events. 2004-05 Volunteer technologist/

media

$1000.00 stipend  
Videotape School events.. Christmas play, classroom projects, sports, other... 2005-06 Volunteer technologist/

media

$100.00  

Goal 3: Continue to develop a relationship with alumni through the alumni committee

Objectives Timeline Oversee Budget Comments
Plan a fall/winter activity of entertainment or recreation 2003-04 Development Committee, Alumni,

Parent’s Association

Self-funding  
Find other activities to draw alumni back to SMS 2004-05 Development Committee Possible fund raiser Suggestion: Alumni vs 7th & 8th grade basketball game
Support Development Committee’s efforts to assist school budget with an alumni fund 2003-2008 School Board/ Parents’ Association 0  

Curriculum Review Cycle

1999-2000 Silver Burdett Ginn Reading Series (K-3), implemented
2000-2001 Silver Burdett Ginn Reading Series (4-5), implemented
2001-2002 Rebecca Sitton Spelling (K-4) and John Collins Writing (K-8), implemented
2002-2003 Scott Foresman Science (K-4) and Prentice Hall Social Studies (5-8), implemented
2003-2004 World Language and Religion, research stage
2004-2005 Social Studies (K-4) and English (5-8)
2005-2006 Math and Homework
2006-2007 Reaccredidation year
2007-2008 Reading/Literature
2008-2009 Spelling and Writing
2009-2010 Science

Stage One: Research

Stage Two: Implement

Stage Three: Assess strengths and needs for improvement to program

Strategic Plan Area: Curriculum-World Languages

Goal 1: Examine possibility of introducing World Languages at lower grades and additional choices. More class time for upper grades

Objectives Timeline Oversee Budget Comments
Full time World Language teacher 2005-06 Admin. Full time salary for language teacher -increase upper grades class time (5x per wk.)

-start lower grades with language teacher

Collect data from graduating students placement in Spanish 2003-04 Language Teacher $100.00 -gather statistics on the three graduating classes with regards to placement
Examine the possibility of adding additional languages,Latin and French, during the process of curriculum review 2003-04 Admin., Language committee 0  
Develop and present cultural experiences to expand present exposure in order to appreciate diversity. 2005-06 Language Teachers $500.00 Additional material cost

International fair

Strategic Plan Area: Curriculum-Religion

Goal 1: To communicate to parents the focus of the Religion curriculum in its academic and formational components.

Objectives Timeline Oversee Budget Comments
Review religion curriculum for K-8 2003-04 Religion committee 0  
Purchase any new program suggested by the religion committee 2004-05 Religion teachers 12,000.00  
Clarify the curriculum content of the religious program and present to parents. 2004-05 Religion teachers 0 Use web site and curriculum night as well
Expand assessment tools to include authentic performance and implement.

 

2004-05 Religion teachers $300.00 Cost of assessment materials
Communicate the way in which faith formation is an essential component of the religion curriculum as well as values. 2004-05 Religion teachers   Also make the connection with Benzinger program
All teachers are religion teachers in our school. Teachers continue to work towards religious education certification. On-going

2003-2008

Administration and Fr. Paul Worcester Diocese pays Remind parents homeroom teachers teach family life.
Whole School will focus on Corporal works of mercy. 2004-05 Religion teacher $200.00 materials
Introduce a religion club for students to join 2005-06 Religion teacher 0  

Strategic Plan Area: Curriculum-Social Studies

Goal 1: Examine current books for replacement needs, focus on geography, expand into the younger grades

Objectives Timeline Oversee Budget Comments
Research for new social studies text books and materials for grades K-4 2004-05 Grade level group of teachers 0  
Purchase new social studies text books and materials for grades K-4 2005-06 Grade level group of teachers $7000.00  
Purchase new social studies books for grades 5-8 2003-04 Grade level group of teachers $6500.00  
Develop and present cultural experiences to expand present exposure in order to appreciate diversity 2005-06 Social studies Teachers $200.00 New materials

Strategic Plan Area: Curriculum-Homework

Goal 1: Evaluate homework policies, particularly those in effect in the upper grades.

Objectives Timeline Oversee Budget Comments
Evaluate the amount of homework assigned, especially in the upper grades. 2005-06 Teachers, Administration 0  
Survey the parents for their assessment of the amount and effectiveness of homework assigned. 2005-06 School Board, sub-committee 0  
Make adjustment to homework policy according to information gathered last year. 2006-07 Faculty, Administration School Board 0  

Strategic Plan Area: Curriculum-Math

Goal 1: Examine small group instruction in regards to size, enrichment opportunities, continuity and extra help

Objectives Timeline Oversee Budget Comments
Define different Math group/levels to parents 2003-04 Math Department 0  
Outline and communicate enrichment opportunities 2004-05 Math Department 0  
Outline and communicate extra help opportunities 2003-04 Math Department 0  
Examine small group instruction size 2005-06 Math Department 0  
Research and communicate rationale for switching Math teachers in grades 4-7 2004-05 Math Department 0  

Goal 2: Examine small group instruction in regards to size, enrichment opportunities, continuity and extra help

Objectives Timeline Oversee Budget Comments
Examine possibility of after school Math club 2004-05 Math Department, Parent Volunteers 0  
Curriculum review K-8 2005-2006 Faculty and administration    

Strategic Plan Area: Curriculum-English/Literature

Goal 1: Build on the strengths of this program, particularly the expertise of the teachers and the creative writing experience; to look at smaller groups and enrichment opportunities.

Objectives Timeline Oversee Budget Comments
Examine small group instruction for writing and reading in the upper grades, based on interest and ability 2004-05 English teachers/

Curriculum Committee

0  
Stay current with the John Collins writing program and to illustrate its integration and effectiveness in all subject areas. As needed

2003-2006

Administration

English teachers

$300.00 per teacher training New teacher training

Update FCA’s

Identify and communicate enrichment opportunities for students 2004-05 English teachers $500.00 Any additional material cost
Seek out a variety of writing opportunities such as KIDS WRITE, poetry anthologies, and writing contest to involve more students. 2003-04 English teachers Fees paid by parents  
Review present K-8 Lit./reading curriculum

Review English 5-8

2007-08

2004-05

Administration curriculum committee, teachers $15,000.00

$6000.00

New series cost for 2008

School year

New series cost for 2005 school year

Strategic Plan Area: Curriculum-Spelling

Goal 1: Monitor Terra Nova scores over next couple of years for improved scores and possibly more challenging words

Objectives Timeline Oversee Budget Comments
Retrospective, as well as prospective study of Terra

Nova spelling scores

2004-05 Administration and curriculum committee 0 Three years after new spelling adopted, Rebecca Sitton and Zaner Bloser
Make changes in spelling to improve spelling scores 2005-06 Teachers, Administration $1000.00 Material and supply changes
Move toward independent spelling list for each student 2006-07 Curriculum Team 0  

Strategic Plan Area: Curriculum-Cursive Writing

Goal: parents need to be made aware that cursive writing is monitored and assessed throughout all these grades

Objectives Timeline Oversee Budget Comments
Include cursive writing on curriculum night 2003-04 Homeroom teacher 0 Written communication as well
Save writing samples from third grade and encourage upper grades to use cursive when writing. On-going

2003-2007

Third grade teacher 0  

Strategic Plan Area: Curriculum-Science

Goal 1: To build on the strengths of the program to further enhance it, by looking at small group instruction, more lab time, and earlier exposure to a formal science program.

Objectives Timeline Oversee Budget Comments
Introduce a new science program in grades K-4 2003-04 Teachers/

Principal

$6400.00 Hands on science
Examine opportunities for small group instruction in both lab and class settings 2004-05 Teachers 0 Parent volunteers, science buddy
Present a science curriculum night for parents to share the new science program. 2003-04 Science Teachers 0 Focus on communication between teacher and parents, especially with regard to expectations concerning tests, projects, …
Investigate incorporating external resources and integrating their expertise in their field to enrich the science topics. 2004-05 Science Teachers Guest fees Include clubs and/or fairs in the area.

Strategic Plan Area: Curriculum-Physical Education

Goal 1: Need for facilities and equipment

Objectives Timeline Oversee Budget Comments
Investigate possibilities: Are there any local schools we could use for gym? Rent court time from Teamworks, or the new YMCA in Westboro. 2003-04 Parent volunteers 0 If we can not build a gym, can we share one off campus?

Possibly for gr. 6-8

Need permission from Diocesan office

Implement any possibilities from previous plan. 2004-05 Physical Education Teacher/Assistant Principal Bus fees? Court rental fees?  
Purchase P.E. equipment needed for classes 2003-04 P.E. teacher $500.00 -portable volleyball nets

-portable basketball hoops

-foam covers for support beams in hall during gym time

Strategic Plan Area: Curriculum-Music

Goal 1: Examine incorporation of more music theory/appreciation, as well as simple instruments

Objectives Timeline Oversee Budget Comments
Introduce small instruments program for all music students 2003-04 Music teacher $1000.00  
Introduce more academics, such as music theory, musical scores and music appreciation 2003-04 Music teacher $1000.00  
Combine the parish choir and school choir to sing at school sponsored Masses on the weekend 2003-04 Music Teacher 0  
Work with art teacher to plan and implement an arts fair in May. 2004 Music and Art teachers   Every two years

Strategic Plan Area: Curriculum-Art

Goal 1: To examine space needs, class size, and the variety of mediums offered in this program.

Objectives Timeline Oversee Budget Comments
Evaluate effectiveness of class size relative to the nature of studio aspect of art curriculum 2003-04 Art teacher 0  
Assess the adequacy of space allocated to art for supplies and instruction 2003-04 Art Teacher 0  
Track the variety of mediums the children are exposed to during the year to see if additional mediums are needed. 2003-04 Art Teacher 0  
Investigate external opportunities such as museum programs, exhibits, additional art shows and outside contest. 2004-05 Art Teacher 0 Possible field trip or for art club to expand gifted art students.

Strategic Plan Area: Curriculum-Technology

Goal 1: Examine smaller class size, integrate more technology into other curricular areas and increased technology time

Objectives Timeline Oversee Budget Comments
Introduce a Wireless Lab into the school 2004-05 Tech. specialist and technology committee $50,000.00 This will increase the access to computers for integrating learning in all subjects
Include small group instruction time on existing computers for typing and developing software skills 2005-06 Faculty and Technology Specialist None  
Purchase 30 additional wireless computers to equip both floors 2007-08 Admin., School Bd., Tech. committee 30 x current market price ($1200) If need is justified

Strategic Plan Area: Curriculum-Enrichment

Goal 1: Offer challenges to students in each subject area

Objectives Timeline Oversee Budget Comments
Follow the curriculum cycle and include enrichment activities as each subject is reviewed 2003-08 Curriculum Committee $1000.00 Needed materials
Gather data on the students choosing to participate in enrichment activities. 2004-08 Subject teacher, curriculum committee 0 Self Motivation is the key
Research types of enrichment available to our students both inside and outside of our school building. 2005-06 Subject teacher 0 Possible Mentoring program after school

 


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This page last updated on 2/2/2008

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